Donations made at reception – Procedure
- Contact Fundraising Team. If a member of the team is available they will come to reception to accept the donation and complete the paperwork as detailed below.
- When no member of fundraising team is available the following procedure should be followed.
Procedure – for a cash, card or cheque donation.
- Complete a ‘Donation and Gift Aid Declaration Form’.
- Complete a receipt and give the donor the top copy leaving the blue copy in the book. (Number each receipt consecutively)
- Thank the donor and advise that a thank you letter will be sent to them.
- Advise the fundraising team emmarollo@leuchie.org.uk that a donation has been made at reception and they will collect.
- Until collected retain the donation together with the ‘Donation and Gift Aid Declaration Form’ and any card receipt, in reception’s safe.
Procedure – for a collection can being handed in at reception.
- Complete a receipt with as much information as possible about the collection can outlet.
- Where the receipt says ‘the sum of’ write ‘Not Counted’.
- Thank the donor and advise that a thank you letter will be sent to them.
- Advise the fundraising team emmarollo@leuchie.org.uk that a collection can has been handed in at reception and they will collect.
- Until collected retain the collection can in reception’s safe.
Last updated June 2025
Posted in Reception